Report Writing

Content

Content of summer practice reports is expected to be different from one another due to the variation of institutions visited. However, as a general guide, below sections should be included in your summer practice reports:

  • Introduction (do not forget to include the scope (aim) of your summer practice)
  • The main section tittles (section headings) can change according to the institution and practices employed. However, the following information has to be supplied under appropriate tittles:
    • Description of the institution (If applicable, provide an organization chart, employee backgrounds, summary of the works or responsibilities of the institution, especially the purpose of establishment, the kind(s) of environmental work carried out, examples of remarkable work the institution has performed, etc.)
    • Description of the specific work you did during your summer practice
    • Technical Details (e.g. If you carried out your summer practice at a factory with a treatment plant, then you should give a flow-scheme of the TP, basic sizing of the units, design parameters, etc. Please see the next page regarding common mistakes made in summer practice reports)
  • Discussion (Your observations, suggestions, and what you think you gained during your summer practice)
  • Conclusions
  • Appendix (Details of some of the processes mentioned in the text, pictures of the treatment plant/institution that you preferred not to include in the text, etc.)
Suggested Format
  • Page margins : 3 cm from left, 2 cm from all the rest
  • Paper size : A4
  • Line Spacing : 1.5
  • Font : Times New Roman, 12pt
  • Cover page : Should include the below:
    • Tittle : (ENVE 300 (or 400) Summer Practice Report)
    • Name of the institution (and related section)
    • Your name, student id, year
    • Submission date : ( GG / AA / YY )
  • Length : 25 - 35 pages text (according to the suggested format) + relevant Figures, Tables, Appendices
Important Note: Late submission of the Summer Practice reports are not allowed. If you fail to submit your report before the deadline, your report will be considered "UNSATISFACTORY".
Common Mistakes in Summer Practice Report Writing
  • Improper use of language in technical writing (no spelling checks, improper sectioning, misuse of English vocabulary and technical terms, redundancy, using limited number of words (use Thesaurus for help) etc.)
  • Lack of referral to the Appendix, or Table/Figures. (e.g. Providing all the technical brochures, etc. in the Appendix without giving the reason to include them in your report)
  • Lack of proper citations in the text (sources of the information you are presenting), and improper format of the reference list.
  • Sloppiness in handling/organizing/reporting on observations.
  • Providing too much technical detail (e.g. full details of all hydraulic calculations for a treatment plant) or direct copy of technical documents (e.g. EIA preparation specifications)
  • Lack of pertinent data (e.g. basic design parameters or flow scheme of a treatment plant) among long, irrelevant descriptions.
  • Discussions in too general terms. Arguments not related to the specific organization you did your summer practice.
  • Giving no sign of observations made, lack of your own comments and input.
  • Little attempt to relate your observations and experiences with material learned in courses.
IT IS CRUCIAL THAT YOUR REPORT DOES NOT CONTAIN A LOT OF BOOK INFORMATION BUT PRESENTS YOUR VIEWS AND CRITICS.
Format of referencing:
When you are citing a reference follow the author-date method of in-text citation. This means that the author's last name and the year of publication for the source should appear in the text, and a complete reference should appear in the reference list at the end of the paper.
Williams et al., (2002) suggest that ...
Jones (1998) compared student performance ...
In a recent study of student performance (Jones, 1998),...
In 1998, Jones compared student performance ...
If you have two references of same authors and same year then list these ones by adding a letter at the end of the publication year in the ascending order:
Jones (1998a) and Jones (1998b) compared student performance ...
If there is no author to cite, such as when you are citing a web page that lists no author, use an abbreviated version of the title of the page in quotation marks to substitute for the name of the author.
The work already done (“DSİ Website”, 2003) suggests that ...
Typical reference formatting
  • Agarwhal, V.C., and Mishra, R. (2000). "Design of pipeline to transport neutrally buoyant capsules", Journal of Hydrologic Engineering, ASCE, 126(1), 91-92.
  • ASTM. (1997). Standard test methods